Data collector role

OrionGIS web 1.52.0Released 9 November 2026

A new collector role for client accounts: the person sees only Home and OrionForms, only their organisation's forms, and their one action is to open a form, fill it and submit — no creating, editing, submissions, dashboards or any other platform area.

Changes since 1.51.0.

#New

  • Data collector role for client accounts. A client account can now carry the collector role (set by Orion staff on the account's client_accounts record). A collector gets:
    • A navigation with only Home and OrionForms — no Map Studio, Data Explorer, Insights, Governance, projects or maps.
    • Home shows their forms only, with a plain "open a form to fill it in" message — no dashboards, no AI ask box.
    • OrionForms lists only the forms shared with their organisation. The form page is a single Open form & fill button that opens the form's fill link in the browser; filling and submitting works exactly as for any link respondent.
    • Nothing to manage: no create/edit/draft/version/share-links/app-users UI, no submissions table, no team & roles page.
  • Enforced, not just hidden. The same role is enforced on the access-control boundary: dashboard reads (list, detail, present view, data API) return 404, every ODK management API (create, rename, archive, delete, drafts, assignments, entities, submissions, exports) refuses the role, and the GIS routes (Studio, Explorer, Projects, maps, downloads, publishing, follows) 404.
  • Provisioning is one field. Onboarding a new collector is the existing client-account setup plus role = 'collector' — no code changes per account.

#Notes

  • Only accounts explicitly given the role are restricted. Every other account — including full client accounts and ordinary sign-ups — is unchanged.
  • The fill link opens in a new tab; each submission saves automatically and offline/queueing behaviour depends on the browser connection.