Review and export submissions
Read incoming submissions, mark them Approved, Has Issues or Rejected, and export the data in open formats.
#See the submissions
Open a form from Collect. Its page shows a summary at the top and a table of submissions. The table uses your questions' real wording as column headings, not internal codes. Click a submission to read every answer, see attached photos, and — for a location question — jump to that point on a map.
#Review states
Each submission has a review state you set as you check it:
| State | Use it when |
|---|---|
| Received | It has come in and nobody has looked at it yet (the default). |
| Approved | You have checked it and it is good. |
| Has Issues | Something needs a second look or a correction. |
| Rejected | It should not be used. |
The review state travels with the data. On a project's form layer you can choose Show approved submissions only, so a map draws only what you have signed off. See Form data as a map layer.
#Export
At the top right of the form's page, choose Export CSV to download the submissions as a table for a spreadsheet, or Export GeoJSON to download them as points for GIS software.
Any single submission can be printed from its page for a paper record.
#Keeping data tidy
Don't delete a submission that merely looks wrong — mark it Has Issues or Rejected so the record of what was received is preserved.
Something missing or unclear? Tell us — we update the guide as the platform grows.